Best Apps to help Improve your Business Workflow

There are hundreds of free online tools and apps available that can help with all aspects of running a business, from expenses and accounting to project management and marketing. Many of these apps have been created with business owners in mind, providing more efficient ways to complete tasks that may have previously been time consuming.
Best Apps to help Improve your Business Workflow

Join the Esme team as we go through the 10 best business apps and online tools that are completely free and could help you improve your business’ workflow – giving you more time to run your business and drive it toward success.

Project management and productivity

  • Wunderlist This general productivity app can help you organise yours and your team’s day to day tasks and projects. It gives you the ability to easily share to-do lists, set due dates and reminders, and even assign tasks to other members of the team, making it super easy to record projects and track progress.

  • Trello This particular website allows you to plan and manage projects. You can put in a list of tasks and create customisable columns, for example in production, done and sent depending on your business and what it aims to achieve. It gives you the opportunity to easily track a project, share it with your team and avoid any unnecessary chasing up.

Communication

  • Slack Slack is completely free for businesses with small teams and is great for maintaining a good level of communication between you and your staff. You can create groups with other team members if you’d like to discuss certain projects or even chat amongst your team when an email can seem too formal. It also allows you to send files and video/conference call your team or clients.

  • Camcard Have you ever been to a conference or a meeting and come back with a bunch of business cards that you’re not really too sure what to do with? With this business card scanner app you can easily take a picture of the business card and store it on the app. You can also create a digital business card and easily send it to other users of the app.

Accountancy

  • Zipbooks This free and easy to use business accounting app, which allows you to keep all your financial documents in one digital place. The app allows you to send professional invoices, and keep on top of your bookkeeping and spends. You can even set a review feature, which automatically asks your customers to review you through the app once they have paid you. There are also a range of other accountancy apps and websites that are available for a small fee, including FreeAgent and Quickbooks.

Communal editing

  • Google sheets and Google docs Ever wanted to work on a document, but someone else is using it so you have to wait or duplicate it and then later merge it? Well, Google sheets completely solves that problem. All you have to do is create your spreadsheet or document and then invite your team to the sheet. Once they have access, you can all edit the sheet at the same time. You can then share the spreadsheet or document with anyone you’d like by sending the URL.

Time management

  • RescueTime This app will track all your online activity via apps or websites and then send you a detailed report which shows exactly how your time has been divided. You can also set alerts so that you only spend a set time on an app or website, for example if you only want to spend an hour reading emails, the app will tell you when that time has been completed.

Work Travel

  • TripIt This app makes it easier to organise your travel documents into one place. Creating a master itinerary for your trip that can be accessed at any time on any device.  All you do is forward your travel emails to the app – such as booking confirmation emails – and the app will put all the information together for you in one place.

Marketing

  • MailChimp This website tool helps you design and distribute email marketing content. It can help you manage your mail list, and gives users the option to unsubscribe, automatically unsubscribing them from the website. You can also view your performance report for each email, which could help you send your customers more relevant content.

  • Canva This website makes creating marketing material such as online posters, invitations or social media posts really easy. There’s already a range of templates to choose from, or you can make your own design from scratch. The website is completely free to use and could save you time and money when it comes to creating marketing material.

How can Esme help?

At Esme, we offer business loans ranging from £10,000 to £150,000* over a 1 to 5 year repayment period. A business loan can offer you a quick injection of capital that can help your business expand in exciting directions without having to worry about major hits to your cash flow.

Think you’re ready to make the next move? Just fill out our 10 minute application form or try our business loan calculator to get an idea of how much your monthly repayments could be.

*From £25,500 for Sole Traders

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